Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 23 September 2009 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Clarke (Vice Chair)
Cllr Holes
Cllr House
Cllr Lippold
Cllr Misselbrook
Cllr Moneypenny
Cllr O’Sullivan
Cllr Woodhouse
In attendance: Ms Angela Lush (Assistant Parish Clerk)
36 members of the public
1. Apologies for absence
Apologies had been received from Cllr Allen, Cllr Craig and Cllr Milne
2. Declarations of interest
Cllr House, Cllr Holes and Cllr Millar declared an interest in both
planning applications.
3. Minutes of the meeting of 12 August 2009
Cllr Clarke proposed, Cllr House seconded and Members voted unanimously
to agree and sign the Minutes.
4. Matters arising from the minutes of meeting 12 august 2009
There were no matters arising.
5. Minutes of the meeting of 26 August 2009
Cllr Moneypenny proposed, Cllr Holes seconded and Members voted
unanimously to agree and sign the Minutes.
6. Matters arising from the minutes of meeting 26 August 2009
Item 12 Bursledon Footpaths Cllr Holes advised this had gone to a team
meeting and the work is now in progress.
Item 17 Recreation Ground – Dogs to be kept on leads. Cllr Clarke
pointed out he wanted additional dog bags to be placed at the Recreation
Ground. Cllr Millar advised the Clerk had found the signs and
asked the groundsmen to erect them. The 2nd part of the Notices
(dogs must be kept on a lead) to be amended. ACTION:
ASSISTANT CLERK
Item 27 Chairman’s Report. Cllr Moneypenny felt that councillors
who arrived late should also receive the same discipline as those who
left early. Councillors were at meetings to conduct council
business as a group.
7. HAMBLE COMMUNITY SWIMATHON – PRESENTATION BY ROBERT BAX
Rotary Club Southampton East and Hamble Community Sports College have
decided to do a Swimathon to raise funds for local charities. With
some of the monies raised going to Township Schools in South Africa,
some to the Rotary Club and some to the charity of the team’s choice.
It is to promote and support our Children and our Future. Pupils from
HCSC, after visiting South Africa, said how much they value the
education they were receiving in this country. Event to be held at
Hamble Community Sports College; teams of 6 people. Could the
Council help by putting a team together or to help sell draw tickets for
this event. Details to be posted on the website and advertised in
this month’s newsletter. ACTION: CLLR MILLAR AND ASSISTANT CLERK
8. Public Session
Richard Habgood wanted to know why he was not allowed to look at the
CCTV after a break-in at his property, where his son’s bike was stolen.
His view was that as he was the most filmed resident in the village he
should be allowed to view the CCTV images under the freedom of
information act. Cllr Millar advised he could view it, however, it
would only have has picture on it as all other images would need to be
blanked out. Richard also wanted to know why the camera was not
filming the Post Office entrance where there was more likely to be a
serious crime committed. Cllr House suggested this should be an
agenda discussion to determine what improvements could be made and local
business people to be invited to discuss the matter. Mrs Rawling’s
complaint was that the Charity shop was covered by the CCTV, so why was
the Post Office not covered by the CCTV, when elderly people were using
the Post Office on a regular basis. ACTION: CLERK
Heather Punzac introduced herself as the new leader of Slimming World,
which is to be held at the Pilands Wood Centre. Her aim is to give
help and support to the local residents who join her group.
Marcus Houghton asked if he could exercise his dog off the lead.
Cllr Millar advised he could do this providing his dogs were not allowed
to go onto the football pitch areas. PCSO’s would be issuing fixed
penalties for dog owners who did not pick up after their dogs.
Cllr Millar also asked for responsible dog owners to report owners who
allowed their dogs to foul and did not clear it up. Rupert Lee
asked why dogs were not allowed on the football pitches. Cllr
Millar replied that if dogs fouled on the pitch and it was not picked up
it could be dangerous to the young lads that played on the pitch, as
well as being very unpleasant. It was also noted that the signs
were misleading and the groundsmen would deal with the problem as soon
as possible and black out that dogs must be kept on a lead.
ACTION: ASSISTANT CLERK
Peter Falconer plays cricket at the Recreation Ground. He raised
the issue that the grass is not cut short enough at the start of the
season and could this be addressed in the future, as he feels our
cricket ground does not compare well with other teams! ACTION:
ASSISTANT CLERK TO SPEAK TO MR FALCONER AND GROUNDSMEN WITH REGARD TO
THIS
Tony Norton stated that the water flow at Lowford Hill had been sorted
out by Southern Water. However, the problem now seems to have moved to
Lowford Hill Close. Cllr Holes advised that if a long term leak is
resolved it can cause pressure elsewhere. Cllr Holes hopes this is
not a natural spring, as Southern Water has indicated, as that could
cause major problems. ACTION: ASSISTANT CLERK TO FOLLOW UP
SOUTHERN WATER VISIT 24/09/09
Anne Cobb asked why there were no toilets at the pavilion area of the
recreation ground. Cllr Millar stated it would be an agenda item.
ACTION: CLERK
Jackie Coolbear complained about the erection of a fence on nearby
property. She felt that the fence changed the outlook of her drive
and also the lane. Cllr Millar advised this would be referred to
EBC as Planning Enforcement. ACTION: ASSISTANT CLERK
9. Planning applications received from Eastleigh Borough Council
9.1 Land Acres, Heath House Lane, Hedge End – Single storey side
extension. Case Officer: Narinder Phagura. Case Ref:
F/09/65776.
Cllr Millar introduced this application. There were no letters of
objection. Cllr House advised this was a caravan/mobile home almost a
bungalow. Permission for planning was given but it should not have
been permitted. A permanent dwelling was given permission under
the rules of countryside location. Cllr Millar requested this
application to be referred to LAC for consideration. Members
agreed.
Cllr Moneypenny proposed, Cllr Clarke seconded. 6 Members voted in
favour with 2 abstaining.
9.2 Land Adjacent Pylands House, Pylands Lane, Bursledon –
Construction of 3 bed chalet dwelling with associated driveway.
Case Officer: Narinder Phagura. Case Ref: F/09/65842.
Cllr Millar introduced this application. There were no letters of
objection. Mrs Cresy made her representation and requested Members
referred this application to for LAC consideration. Application
refused but to be passed to LAC.
Cllr House proposed Cllr Clarke seconded. 6 Members voted in
favour with 2 abstaining. 1 against.
10. Planning decisions notified by Eastleigh Borough Council
10.1 Deacons Boatyard, Bridge Road, Bursledon – Ground raising by
up to 800mm & gabion basket works adjacent River Hamble. Case
Officer: Dawn Errington. Case Ref: C/09/65292.
PERMIT
10.2 Sunnyfield Mews, 30 Sunnyfield Rise, Bursledon – Rear
Conservatory. Case Officer: Narinder Phagura. Case Ref:
F/09/65377. PERMIT
10.3 Angry Copse, Heath House Lane, Hedge End – Two storey side
extension to provide annexe accommodation, following demolition of
existing garage. Case Officer: Andy Grandfield.
Case ref: F/09/65278. PERMIT
10.4 33 Kingsfield, Bursledon – Erection of detached garage.
Case Officer: Nicola Reid.
Case ref: F/09/65373. PERMIT
The planning decisions were noted.
11. Finance
11.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Moneypenny proposed, Cllr Clarke seconded and all agreed to approve
and sign the payments list.
12. NEWSLETTER
To approve draft Newsletter. New advertisement put in by
Hugh to replace the one withdrawn will be changed to advertise the
Swimathon at Hamble Community Sports College. Also overgrown
hedges advice will be removed to advise owners that allow their dogs to
foul and do not remove it, they could be liable for on the spot fines.
ACTION: CLLR MILLAR AND ASSISTANT CLERK
13. VIEWPOINT BENCHES QUOTE – CLLR MILLAR
Cllr Clarke proposed the highest figure to be spent on a new bench
£831.00 for a Stanford Design Bench. Cllr House seconded all
members voted unanimously for Cllr Millar and Clerk to decide on bench.
ACTION: CLLR MILLAR AND CLERK
14. PARISH OFFICE LOCATION – LONG TERM PLANS
Cllr Millar had heard rumours regarding the office moving to Lowford.
Cllr Clarke raised 2 issues security and disabled access.
Cllr House raised the issue of making Lowford as the local centre. To
maybe in the future include the failed library plan, successful, and to
improve GP facilities. With more people using this facility the
Post Office was more likely to be kept in the village.
Cllr Moneypenny advised the Peter Page room could be turned into an
office for BPC
Tim Holt advised the office was not in the conservation area.
£18,000 had been spent on disabled access and steps had already been
taken to remedy security issues with alarms being fitted and bushes in
garden being cut back.
Peter Falconer Bursledon Village Hall Charitable Trust advised that if
BPC office moved trust would make a loss as the BVHCT was totally
dependent on rentals of the hall and other rooms and offices within the
building
Cllr Woodhouse felt that Lowford Community Centre was no more central
than BPC office at the Village Hall, as the School was on Long Lane as
well as the Recreation Ground and was it really necessary to load
Portsmouth Road with extra traffic.
Cllr Holes raised the argument of ensuring the Community does not suffer
and that BPC office continues to function properly. Also maybe
this needs to be looked at in the long term future.
Cllr Clarke advised office was not in the conservation area. But it was
agreed that maybe more signage was needed for disabled members of the
community.
Cllr Millar advised that in the last 6 years+ only 2 disabled people had
rung the bell for help and on both occasions Jenny had gone up the steps
to help. He also advised the signage may be incorrect and we also
need a sign on the Parish Office door.
Cllr Misslebrook felt that the disabled access was not a major issue and
there would be security issues wherever the office was situated.
Security and BPC Office to be placed as an agenda item for the future.
The Village Hall advised the Parish Office door would be replaced with a
new door in keeping with the building but to provide the security needed
and to the improve signage.
15. DEVOLVEMENT OF COUNCIL SERVICES APPROVE TERMS AND CONDITIONS
(previously circulated to Members).
Approval of Terms and Conditions received 01/09/09
Cllr Clark proposed Cllr Moneypenny seconded. 8 members voted in
favour 1 against.
16. Correspondence
16.1 Victim Support had written to thank BPC for the grant of £250
made to them.
16.2 Statement of Community Involvement document in office
available for viewing. Members noted
Revised BPC Allotment Agreement amended to be forwarded to members.
ACTION: ASSISTANT CLERK
16.3 Approve payment of invoice for J H Watson and Sons.
ACTION: ASSISTANT CLERK
16.4 The Royal British Legion Poppy Appeal. Members noted
details of a letter which invited Members to attend a Reception Evening
at The Netley Royal British Legion Club on Wednesday, 23rd September
2009 at 7.30pm.
16.5 Botley Parish Action Group. Members noted details of a
letter from Botley Parish Action Group on the subject of a proposal to
site a Special Development Area (SDA) to the N/NE of Hedge End, centred
on Boorley Green. Cllr Millar to email advising that Members felt
it was inappropriate to comment either way.
17. Clerk’s report
There were no matters arising.
18. Chairman’s report
CCTV Lowford, rotating camera no. 1 not working properly. Approved
Cllr Millar can contact maintenance engineering’s to solve the problems.
New PSCO Donna Kay. Re: Richard Hapgood problems the garage
CCTV and George Harris’s copy is now in the hands of the police.
Cllr Woodhouse not at all happy with discussions being made on email.
19. Councillors’ Questions
Cllr Moneypenny questioned if there had been any response to the
graffiti on the green boxes to do with the telephone exchanges at Long
Lane, Lowford Hill and Dodwell Lane. ACTION ASSISTANT CLERK
More discussions by council members not noted.
20. Exempt Business
The meeting closed at 9.20pm.