Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 24 February 2010 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Clarke (Vice Chair)
Cllr Allen
Cllr Craig
Cllr Holes
Cllr Misselbrook
Cllr Moneypenny
Cllr O’Sullivan
Cllr Woodhouse
In attendance: Mrs Jennifer Whittle (Parish Clerk)
9 members of the public
1. Apologies for absence
Apologies had been received from Cllrs House, Lippold and Milne.
2. Declarations of interest
There were no declarations of interest.
3. Minutes of the meeting of 27 January 2010
Cllr Clarke proposed, Cllr Moneypenny seconded and Members voted
unanimously to agree and sign the Minutes.
4. Matters arising from the minutes of meeting 27 January 2010
There were no matters arising.
5. PCSO’s Report
PCSO Tanya Scoates introduced PC Morgan who is doing ad hoc cover in the
area. She then produced to the Council a copy of the facts and
figures for the area in the last three years and advised that there had
been a year on year drop in crime, with December 2009 being the best for
three years. She also advised that there are some managed moves
being undertaken in Pilands Wood to reduce the level of crime and
anti-social behaviour, although there has been a massive drop in crime
following the retention of two youths from the area. The only
other incident she wished to report was that during the period of snow,
residents who had parked their cars in the Community Centre Car Park
experienced a high level of theft from those vehicles, but this was
experienced throughout the Borough.
Cllr Misselbrook enquired about the escaped convict who had crossed his
land. PC Morgan advised that this person had not escaped from
prison, but had failed to meet the requirements of his release licence
and therefore had been restrained.
Cllr Holes raised the matter of pavement parking by residents and felt
that this was a problem throughout the Parish. He advised the PCSO
to address their concerns to the Local Area Committee before taking any
action against residents, as in some areas there was very little
alternative.
Cllr Moneypenny raised the fact that motorists were still regularly
using their mobiles whilst driving along. PC Morgan advised
Members and the public that they could report any incidents of this
nature that they witnessed and the Police would take relevant action.
6. Public Session
There were no matters arising.
7. Planning applications received from Eastleigh Borough Council
7.1 Bayridge, Bursledon Road, Hedge End – Single storey rear
extension. Case Officer: Julie Wellstead. Case Ref:
F/10/66605.
Cllr Misselbrook introduced this item. Cllr Allen proposed DO NOT
OBJECT, Cllr Clarke seconded and Members voted unanimously in favour.
7.2 The Coach House, Salterns Lane, Bursledon – Notification of
intent to fell 2no. Leylandii Fir trees and 1no. Portuguese Laurel.
Case Officer: Tessa Judd. Case ref: N/10/66643.
Cllr Allen introduced this item. Cllr Moneypenny proposed DO NOT
OBJECT, Cllr Clarke seconded. 7 Members voted in favour with the
LAC Members Cllrs Craig and Millar abstaining.
8. Planning decisions notified by Eastleigh Borough Council
8.1 Freehills Cottage, Dodwell Lane, Bursledon – Construction of triple
garage with first floor storage/workshop. Case Officer:
Nicola Reid. Case Ref: F/09/66262. REFUSE PLANNING
PERMISSION
8.2 Jesmond, Bridge Road, Bursledon – Enclosure of existing
carport to form habitable rooms. Case Officer: Narinder
Phagura. Case Ref: F/09/66361. REFUSE PLANNING
PERMISSION
8.3 1 Greyladyes, School Road, Bursledon – Construction of
replacement garage and log store & first floor garden store. Case
Officer: Nicola Reid. Case Ref: C/09/66129. PERMIT
The planning decisions were noted.
9. Finance
9.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Clarke proposed, Cllr Holes seconded and all agreed to approve and
sign the payments list. ACTION: CLERK/ASSISANT CLERK.
10. DEVOLVEMENT OF COUNCIL SERVICES
10.1 Bursledon Station Woods - To approve the Report on Title,
signing of the Transfer on behalf of Bursledon Parish Council and
payment of the invoice rendered by Paris Smith.
Cllr Moneypenny proposed to approve the Report on Title, signing of the
Transfer of behalf of BPC and payment of the invoice from Paris Smith,
Cllr Misselbrook seconded. 8 Members voted in favour, with Cllr
Woodhouse abstaining. ACTION: CLERK.
10.2 Devolvement update and consideration of SLAs with EBC on
takeover.
The Clerk advised Members that they had previously voted in favour of
having a SLA with EBC for the woodland areas to be adopted from EBC in
the sum of £892, whereby the Rangers would visit the woodland areas on a
quarterly besis in the first year, to advise the Clerk and Groundsmen
exactly what maintenance work was required to things such as the pond,
paths and trees. The Clerk felt this was still necessary when the
maintenance of the areas was taken over in April, but believed that if
EBC were able to provide a work schedule for Pilands Wood setting out
what was done when, a SLA for this area would not be necessary.
However, she advised Members they must decide on this point.
Cllr Millar advised that he had requested EBC to carry out a
comprehensive tree survey on the Lionheart Way Ecology Park before it is
handed over. Cllr Craig requested that EBC should also carry out a
comprehensive tree survey of the trees along the property boundary of
the Peewit Hill Woods to ensure that the trees were safe and would not
fall on neighbouring properties.
Cllr Craig proposed the BPC should adopt a SLA for Lionheart Way Ecology
Park, Peewit Hill Woods and Bursledon Station Woods and obtain a full
schedule of works for the Pilands Wood area, setting out exactly what
would be required to be done by BPC on takeover in April . In
addition she proposed that a comprehensive tree survey should be carried
out on the Lionheart Way Ecology Park and Peewit Hill Woods trees
abutting properties. Cllr Clarke seconded, with 8 Members voting
in favour and Cllr Woodhouse abstaining. ACTION: CLERK.
11. COMMUNITY CENTRE LEASE – COMPLETION AND DATING
Cllr Millar advised that he had asked for this item to be placed on the
Agenda, as he had believed the dating of the Lease had not been
approved, but had subsequently noticed that this had been approved on 27
January last at the Full Council Meeting. He requested that the
Lease be dated 27 January 2010 and finalised. ACTION: CLERK.
12. TO APPROVE REVISION TO CEMETERY RULES AND REGULATIONS
The Clerk advised Members that following a public enquiry she would like
to amend Bursledon Parish Council Cemetery Rules and Regulations to
incorporate “Interments shall be allowed only between the hours of 9 am
and 4 pm Monday to Friday. Interments shall not take place on
Saturdays, Sundays, Christmas Day, Boxing Day, Good Friday or any other
Public or Bank Holiday, unless there are extenuating circumstances and
prior approval has been granted by the Burial Registrar/Council”.
Cllr proposed the above amendment, Cllr Craig seconded and Members voted
unanimously in favour. ACTION: CLERK.
13. TO CONSIDER POSSIBLE CIP PROJECTS
Cllr Millar asked Members to consider this item and for the Clerk to
place it on a future Agenda, when Members could make suggestions.
Cllr Millar advised Members that they could contact the Clerk in the
meantime if they had any suggestions or queries. ACTION:
CLERK/MEMBERS.
14. MOTION BY CLLR WOODHOUSE TO ESTABLISH WAYS TO ASSIST NON
SUCCESSFUL GRANT APPLICANTS
Cllr Woodhouse asked for this item to be deferred until the March
meeting. ACTION: CLERK.
15. Correspondence
15.1 EBC had written to seek Nominations from the Parish Councils
for the Standards Committee, which were required by end of April 2010;
the clerk had also emailed this information to Members. Cllr Holes
and Millar advised Members what this committee was for and that the
current representative was happy to stand again if no-one else came
forward. Cllr Millar asked any Members interested to contact the
Clerk before the deadline. ACTION: MEMBERS.
15.2 Diana Sneezum had written to thank BPC Members for their
kindness in dealing with her late husband’s interment.
15.3 Andrew Chesshire had written to thank BPC for his honorarium
in relation to the website maintenance.
15.4 HCC had written sending copies of their newsletter for
Hampshire Countryside Access Forum, Annual Newsletter of the Small
Grants Scheme and the revised leaflet concerning responsibilities for
maintaining rights of way, which are filed in the Parish Office for
anyone wishing to view these.
15.5 EBC had sent a copy of TPO No. 673 relating to Sunnyfield
Rise, Bursledon.
15.6 EBC had sent a copy of the Netley Abbey Conservation Area
Appraisal and Management Proposals Supplementary Planning Document
adopted in January 2010, which will be filed in the Parish Office for
anyone wishing to view this document.
16. Clerk’s report
The Clerk advised that the clearance works and fencing at the allotments
had been completed. Angie, the Assistant Clerk and Cllr Millar
were currently investigating reports that some roots had not been
removed from the site. It was intended to mark out the new
allotment plots would be marked out at the start of April, when the
weather improves and the new Assistant Groundsman starts work.
17. Chairman’s report
There were no matters arising.
18. Councillors’ Questions
Cllr Woodhouse raised the matter of footpath 9 flooding. Cllr
Millar advised that this was a burst water pipe, which was currently
being investigated. The Clerk advised Members that BPC was not
responsible for footpaths, although BPC did cut footpath hedges and
carry out minor repairs to surfaces, as a gesture of goodwill; the Clerk
reported any larger matters arising to HCC.
Cllr Allen asked what EBC is doing to reduce its expenditure and make
cutbacks during the recession. The LAC Members present confirmed
that EBC was making several cutbacks which included not increasing
salaries for 2 years, energy savings measures in their offices,
Councillors’ allowances being cut, the mileage rate for staff being
reduced and staff positions that become vacant only being reinstated if
absolutely necessary. Cllr Millar advised Members that EBC were in
a strong financial position compared to most other Councils.
Cllr Holes queried the current position with regard to the speed limit
stickers for wheelie bins and raised the fact that he felt that this
option would prove too dangerous in the areas it was most needed in
Bursledon (i.e. School Road), as residents would be tempted to leave
their bins out for lengthy periods. He felt it would not be cost
effective for Bursledon Parish Council to purchase these, as they were
expensive. The Clerk advised that she had an email from EBC saying
that these stickers had not been as effective as would be desired in
other areas and the stickers had faded quickly. Cllr Millar asked
Members for their general opinion. Members were in agreement with
Cllr Holes on the safety aspects and were also in favour of BPC not
incurring any additional expenses during the current climate. Cllr
Millar requested that the Clerk please place an article to this effect
in the next Newsletter. ACTION: CLERK.
Cllr Misselbrook asked whether Enforcement at EBC acknowledged
complaints made, as he had reported permanent moorings being set up on
the river and had had no response. Cllrs Millar and Craig advised
him to contact Caroline Thomas at EBC.
Cllr Clarke asked if the Clerk could investigate with Enforcement
whether the building work at the house opposite Greywell in Old
Bursledon was in accordance with the permitted planning. The
Chairman asked the Clerk to investigate this matter. ACTION:
CLERK.
Cllr Moneypenny asked whether the Clerk could also investigate with
Enforcement whether the mobile homes permitted temporarily at the
property in Dodwell Lane were still permitted or should have been
removed from the property by now. ACTION: CLERK.
19. Exempt Business
19.1 Planning Enforcement. The items were noted.
19.2 CCTV Lowford. The Clerk advised Members that this item
had been placed on the Agenda at the Chair’s request. The Chair
updated Members on the current position and would do a further report at
a future meeting in his Chair’s Report. ACTION: CHAIR.
The meeting closed at 8.25 pm.