Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 25 November 2009 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Allen
Cllr Holes (up to and including item 14)
Cllr Misselbrook
Cllr Moneypenny
Cllr Woodhouse
In attendance: Mrs Jennifer Whittle (Parish Clerk)
6 members of the public
1. Apologies for absence
Apologies had been received from Cllr Clarke, Cllr Craig, Cllr House,
Cllr Lippold, Cllr Milne & Cllr O’Sullivan.
2. Declarations of interest
Cllr Millar declared an interest in item 9.1.
3. Minutes of the meeting of 28 October 2009
Cllr Allen proposed, Cllr Misselbrook seconded and Members voted
unanimously to agree and sign the Minutes.
4. Matters arising from the minutes of meeting of 28 October 2009
Item 16 – Cllr Woodhouse advised that she had contacted EBC regarding
Windfalls’ roadside hedge. Cllr Millar confirmed that he was
liaising with EBC regarding the trimming of the Yew Tree and the lamp
post on the triangle. The Clerk was in the process of requesting
EBC to relocate the dog bin. ACTION: CHAIR/CLERK.
5. New pcso Donna Kay – introduction and report
PCSO Donna Kay introduced herself as the new PCSO for Bursledon; PCSO
Bob Finch had relocated to Eastleigh. Donna has been at the Hedge
End Police Station for 3 years and used to be located at Hamble and so
knows the Bursledon area very well. She advised Members that she
would forward a monthly report to the Parish Office for their
information, should they wish to see this.
Donna felt that crime had reduced in the area, especially since two
anti-social residents had been put in prison; she advised that these two
members of the public would also have ASBOs when they were released from
prison.
She advised that PCSO Paling was trying to re-launch “Boat Watch”, which
was the river version of the neighbourhood watch scheme. PCSO
Scoates and Stevens were setting up a cycle reward scheme, whereby young
cyclists were rewarded for safe and sensible cycling, i.e. using lights
and reflective gear and using good road sense. Sensible young
cyclists would be issued with a card to hand in at school and the one
with the most cards will get a prize.
Donna advised that she herself is currently trying to get residents to
report crime incidents and highlight methods of contacting the
Police/PCSOs to give residents good access to the service.
Residents need to report any incidents to ensure that Police statistics
are correct and problem areas can be targeted. Donna then invited
any questions.
Cllr Millar asked Donna to visit the Lowford Car Sales owner, where the
Parish Council CCTV system for Lowford was based, to introduce herself.
She advised she would do this.
Cllr Woodhouse queried where Beat Surgeries were now being held.
Donna explained they had been at Tescos, but proved to be ineffective as
most queries were from non borough residents. The surgeries were
now held at Pilands Wood Community Centre every third Friday and they
were looking to visit places such as schools on parents evenings etc.
The Clerk and Members thanked Donna for her time.
6. nick tustian, finance, EBC presentation - devolvement of
services
Nick Tustian introduced himself as the Corporate Director/Chief
Financial Officer at Eastleigh Borough Council and advised that he had
come to help Members understand the financial implications of the
devolvement of EBC facilities. He advised that some people
believed this was a method of EBC ridding themselves of costly areas,
which was not the case; EBC are looking to the future when there is a
good chance that the Borough could become unitary. EBC felt that
by handing these facilities over at this stage they were protecting them
for the public. Nick then went on to show his Transfer of Assets
slide show, which was originally designed as a training tool for
Councillors; a copy of which is available at the Parish Office for
information purposes. Nick then went on to explain the Special
Expenses element of the slide show and invited questions.
Cllr Moneypenny asked when the residents would know about increases in
the parish element of the Council Tax. Nick advised that they
would be made aware when they received their notice of community charge.
The Clerk advised that BPC had already incorporated some increases into
their Parish Council Tax for the current year, which seemed not to have
raised too many concerns.
Cllr Woodhouse thanked Nick for his presentation, which Members agreed
had been an informative session.
Cllr Misselbrook queried the covenants attached to the Peewit Hill
transfer that BPC could not dispose of the land, other than back to EBC.
Nick explained this was because BPC had not paid for the facilities, but
by transferring the land to Bursledon Parish Council it enabled them to
protect the land as open spaces for their residents.
Cllrs Moneypenny and Woodhouse raised concerns about the expense and
equipment required to maintain the areas transferred to BPC. Cllr
Millar advised that there would be no costs for maintenance or equipment
on any of the areas, except for the Lionheart Way Ecology Park and
Pilands Wood Play Areas, which had public access. The Clerk and
Members thank Nick for his time.
7. colin mercer presentation – nalc membership
Colin introduced himself and advised that he was on the Finance
Committee of Hampshire Association of Local Councils (HALC). HALC
had been looking into the possibility of discontinuing their membership
of NALC (National Association of Local Councils), as a large proportion
of all parish councils’ membership fees paid to HALC went towards HALC
membership, which did not offer value for money. He advised that
NALC does not have a future plan of action and for the last year and
coming year would be running at a deficit. Colin circulated his
own NALC Benefit Analysis form for Members’ information and advised that
this document was not to be made available to the public at this stage.
Members were alarmed that NALC were running at such a deficit and asked
Colin who they were accountable to. Colin advised that they were
not accountable to anyone. Members thanked Colin for his
presentation and Cllr Millar instructed the Clerk to add this item to
the December Agenda for Members to make a decision whether BPC wished to
support HALC in not renewing the NALC Membership. Colin advised
that if Members had any further questions in the meantime, the Clerk
could email these to him. ACTION: CLERK.
8. Public Session
There were no matters arising.
9. Planning applications received from Eastleigh Borough Council
9.1 1 Greyladyes, School Road, Bursledon – Construction of
replacement garage and log store & first floor garden store.
Planning Officer: Nicola Reid. Planning Ref:
C/09/66129.
Cllr Allen proposed DO NOT OBJECT, Cllr Moneypenny seconded. 4
Members voted in favour, with LAC Member Cllr Holes abstaining and Cllr
Millar abstaining in conjunction with his declaration of interest.
10. Planning decisions notified by Eastleigh Borough Council
10.1 35 Hill Place Bursledon – single storey front extension.
Planning Officer: Juile Wellstead. Planning ref:
F/09/65810. PERMIT
10.2 Land adjacent Pylands House, Pylands Lane, Bursledon –
Construction of 3 bed chalet dwelling with associated driveway.
Planning Officer: Narinder Phaghra. Planning Ref:
F/09/65842. REFUSE PLANNING PERMISSION
10.3 Rye Acre, Salterns Lane, Bursledon – Construction of rear
conservatory. Following demolition of existing. Planning Officer:
Gemma Christain. Planning Ref: C/09/65909.
PERMIT
The planning decisions were noted.
11. Finance
11.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Allen proposed to approve the finance, subject to a £2 amendment to
the HMRC payment on the payments list, Cllr Holes seconded and all
agreed to approve and sign the payments list. ACTION: CLERK.
11.2 To approve HALC’s Internal Audit Service carrying out BPC
Internal Audit 2009/2010 - the Clerk advised Members that BPC had
originally used Paul Reynolds for their internal audit, but following
Paul’s ill health they had transferred to using Eleanor Greene.
Eleanor had now set up HALC’s Internal Audit Services and they wished to
establish who they would be acting for. The Clerk advised Members
of the fees listed in their correspondence. Cllr Misselbrook
proposed that BPC instructs HALC that we would like them to carry out
BPC’s internal audit. Cllr Holes seconded and Members voted
unanimously in favour. ACTION: CLERK.
12. DEVOLVEMENT OF COUNCIL SERVICES
12.1 To approve draft Transfer and Report on Title for Lionheart
Way Ecology Park (previously circulated to Members).
This item was deferred until the December meeting, as the Agenda
incorrectly referred to Lionheart Way Ecology Park, instead of Peewit
Hill. ACTION: CLERK.
13. TO APPROVE THE DRAFT NEWSLETTER
Cllr Moneypenny proposed to approve the draft Newsletter as drafted.
Cllr Holes seconded and Members voted unanimously in favour. The
Clerk would send future Newsletters as PDF documents to allow all
Members to access them more easily. ACTION: CLERK.
14. PARISH PLAN UPDATE AND ACTION
The Clerk updated Members that BPC Members had previously voted in
favour of producing a Parish Plan alongside community members. She
advised that a Parish Plan was designed to get community involvement in
the future of parish. At that time is was agreed that Cllrs Clark,
Holes and Woodhouse would be the Parish representatives, alongside the
Clerk/Assistant Clerk. The Clerk had applied for a grant and BPC
had been £750 towards the costs of developing a Parish Plan. The
Clerk informed Members that she would now like to set up a separate
public meeting to be attended by Members and advertise in the Newsletter
to get a broad range of public involvement in the process. Members
suggested that the Clerk also writes to community groups, large
businesses, churches and public houses in the area to get a wide
spectrum of the community involved. Cllr Moneypenny proposed that
a meeting be arranging at some time in the New Year to be widely
advertised as suggested, Cllr Holes seconded, 5 Members voted in favour,
with Cllr Allen abstaining. ACTION: CLERK.
Cllr Holes left the meeting.
15. to approve HCC local councils survey response
The Clerk advised Members that HCC had forwarded a survey to establish
what Parish Councils felt was important to enable them to give good
services to the parishioners. The Clerk briefly went through the
survey questionnaire advising Members of her responses and said the only
outstanding questions related to what additional services BPC would like
to devolve from HCC/EBC. Members generally asked the Clerk to
respond “none at this stage”. Cllr Woodhouse felt that BPC should
adopt more services, but Members felt the services she referred to would
prove too expensive for BPC to carry out, as they did not currently have
the equipment/manpower. Cllr Millar proposed to approve the survey
response subject to these additions, Cllr Moneypenny seconded. 4
Members voted in favour, with Cllr Woodhouse abstaining. ACTION:
CLERK.
16. to allocate BPC eastleigh transition network representative
Cllr Millar nominated himself to be BPC’s representative for the
Eastleigh Transition Network group in the absence of an alternative
representative. ACTION: CLERK/CLLR MILLAR
17. GRANT APPLICATIONS
17.1 Vitalise (essential breaks for disabled people and carers)
for £270.50.
Cllr Misselbrook proposed that BPC makes a grant of £270.50 under
Section 137. Cllr Allen seconded and Members voted unanimously in
favour. ACTION: CLERK.
18. Correspondence
18.1 EBC had sent a copy of a letter they had written to Diane
Andrewes regarding the transfer of land to the Parish Council, setting
out that the Parish Council is being asked to covenant that it will not
use the land for any other purpose than public open space. This
letter also explained Special Expenses.
18.2 The Open Spaces Society had written, at the suggestion of a
member of the public, to advise of the service they provide, to assist
Parish Councils to protect public open spaces, in view of the transfer
of land from EBC to BPC.
18.3 The Valuation Office Agency had written to advise of the
amount of business rates BPC will pay in accordance with the rateable
value of the Parish Office.
18.4 HCC had written regarding the Have Your Say about changes to
the Hampshire Minerals and Waste Core Strategy Consultation 23-11-09 to
29-1-10 advising that this document can be viewed on line at
www.hants.gov.uk/mwcorestrategy.
19. Clerk’s report
19.1 The Clerk confirmed that she had written to Mr Horne the
owner of the View Point, requesting him to put forward in writing his
terms and conditions for the relocation of the View Point.
19.2 The Clerk had ordered a new projector to replace the stolen
one and was in the process of replacing the laptop.
19.3 The Clerk once again confirmed that HCC had made a grant of
£750 to BPC to help cover the costs of establishing a Parish Plan.
20. Chairman’s report
20.1 Following a complaint from Cllr Allen, the Chairman advised
Members that Agendas and associated papers were emailed to Members to
save on the costs of posting large envelopes out to all 12 Members.
Cllr Allen queried having to print off papers. The Clerk advised
Members that paper copies of the Agenda were always available at
meetings and on request she would happily provide paper copies of any
other documents, should Members at any time require these.
20.2 The Chairman advised Members that he was currently
investigating the possibility of extending the Pavilion to incorporate a
vehicle store, in order that BPC may safely store vehicles, if and when
BPC adopts more services from EBC.
21. Councillors’ Questions
Cllr Allen queried why one of the CCTV cameras at Lowford was
incorrectly positioned on the chip shop, instead of the Post Office and
footpath. Cllr Millar advised that he had paid a visit to the
owner of Lowford Care Sales to discuss the CCTV as problems were being
encountered, which the Clerk was in the process of liaising with the
maintenance company about. The Chair asked the Clerk to request
them to reposition the camera on the Post Office. ACTION:
CLERK.
Cllr Moneypenny asked the Clerk to list all future Agenda items put
forward by any Member as a Motion by that Member, as this helped Members
to appreciate who had made requests. The Clerk/Chair confirmed
that this would be done. ACTION: CLERK.
22. Exempt Business
22.1 Planning Enforcement. The items were noted.
22.2 To approve Christmas office closure. Members approved
the Parish Office Christmas closure.
22.3 Parish facility gates update.
22.4 Head Groundsman/Trainee Assistant Groundsman update.
22.5 Allotments tree maintenance works – to consider quotations
obtained. Broadoak Tree and Groundcare won the contract.
ACTION: CLERK.
22.6 Top Allotments – to consider quotation for site clearance works.
LBH Landscape & Ground Works won the contract. ACTION: CLERK
22.7 Top Allotments – to consider quotations for security fencing.
KM Fencing Specialist won the contract. ACTION: CLERK.
The meeting closed at 9.15 pm.