Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 28 October 2009 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Clarke (Vice Chair)
Cllr Allen
Cllr Holes
Cllr House (from item 7)
Cllr Milne
Cllr Misselbrook
Cllr Woodhouse
In attendance: Mrs Jennifer Whittle (Parish Clerk)
12 members of the public
1. Apologies for absence
Apologies had been received from Cllr Craig, Cllr Lippold, Cllr
Moneypenny and Cllr O’Sullivan.
2. Declarations of interest
There were no declarations of interest.
3. Minutes of the meeting of 23 September 2009
Cllr Clarke referred to item 13 and wished the Minutes amended to say
“Members devolved responsibility to the Chair/Clerk with a maximum spend
of up to £831”, as he felt the current wording looked to be encouraging
the highest spend possible. Cllr Clarke proposed, Cllr Holes
seconded and 5 Members voted in favour of signing the Minutes with 2
Members abstaining. ACTION: ASSISTANT CLERK/CHAIR.
4. Matters arising from the minutes of meeting of 23 September
2009
Cllr Millar advised that the Parish Council had put item 13 on hold.
The View Point was being discussed later on the Agenda. ACTION:
CLERK.
5. PRESENTATION BY MATTHEW JAMES – PROJECT FEASIBILITY MANAGER
EBC/WCC
Matthew James introduced himself and advised that he had been employed
to look at the feasibility of the Strategic Development Area N/NE of
Hedge End for 6,000 dwellings. Issues that affect the study are
employment, transport etc and Matthew would be looking at the site’s
strengths and opportunities, giving due consideration to nature
conservation and biodiversity with a view to making recommendations to
enable EBC/WCC to adopt a suitable policy.
Cllr Misselbrook asked if 6,000 would be the final number of dwellings
on this site. Matthew advised that this was a market town size
development with sufficient community infrastructure and it would affect
neighbouring councils.
Cllr Milne asked if access to the site from the motorway would be
Junction 8 at Bursledon. Matthew advised that Transport for South
Hampshire are carrying out a study to incorporate the major development
areas and that will address several factors such as this.
Diane Andrewes asked about Botley Parish Council’s Action Group and
Matthew confirmed that Botley Parish Council were actively against this
development.
Cllr Woodhouse asked why there is a need for such a large development.
Matthew explained that South Hampshire was under performing in
comparison to the South East and therefore any improvement in
performance will raise a need for house. Cllr Holes
clarified that the South East was Milton Keynes, Dover etc.
Ron Grassie referred to the large Whiteley development and the negative
factors that it had caused.
The Clerk asked Matthew if he would be considering factors such as the
influx of people into the Bursledon Parish to shop at Tescos, as
although Sainsbury and M&S were at Hedge End, Tescos was generally more
competitive and attracted people from outside the parish. Matthew
felt this should be considered.
6. Presentation by Diane Andrewes – age friendly action plan
Diane Andrewes introduced herself as the representative for Southern
Parishes Older Peoples Forum and explained how the group had originated;
working along the same line as another forum whose aim was to put
elderly at ease; ESPOPF had decided to adopt their check list and adapt
it to suit a village. She said that it was necessary to take
action as people are living longer and although most like where they
live, the community needs to change to accommodate them. Older
people need help that can only be provided by Councils. Diane
referred Members to the Age Friendly Action Plan, which is available on
the ESPOPF website or copies of which are available in the Parish
Office. ESPOPF were keen for the Parish Council to make the parish
welcoming, attractive and safe and for the Parish Council to incorporate
as many details from the Age Friendly Action Plan into the proposed
Parish Plan as possible. She felt that although it may not be
possible to relocate the Parish Office, it may be possible in future to
make it an information centre and she felt that EBC and HCC could help
in this regard. The Clerk advised that the Parish Plan was on the
November Full Council Agenda as a grant had been applied for and Members
were then to consider the way forward for BPC in developing a plan.
7. Public Session
Ron Grassie complained about the glass and litter at Windhover.
The Chair asked the Clerk to write to EBC. ACTION: CLERK.
8. Planning applications received from Eastleigh Borough Council
8.1 Long View, Bursledon Road, Hedge End – Crown reduction by 30%
of 1no. Oak. Case Officer: Tessa Judd. Case Ref:
T/09/65966.
The owner of Long View advised Members that this application had been
made by his neighbour and pointed out that he had received no
notification from EBC, but had concerns that an addition had/would be
made to the application to fell an Oak tree. The Clerk felt that
EBC’s system probably does not write to property owners, as the Parish
does. Members confirmed this to be the case.
Cllr Misselbrook proposed TO OBJECT on the grounds of insufficient
information and Members’ concerns regarding the possibility of the
felling of an Oak. Cllr Clarke seconded and 5 Members voted in
favour, with the 3 LAC Members abstaining.
8.2 The Pilands Wood Centre, Chamberlayne Road, Bursledon – Single
storey rear extension. Case Officer: Narinder Phagura. Case
Ref: F/09/65967.
Jane from PWCA association spoke to advise that this extension was to
provide more storage to meet health and safety requirements and safety
store chairs etc when not in use.
Cllr Clarke proposed DO NOT OBJECT, Cllr Allen seconded. 6 Members
voted in favour, with 2 LAC Members abstaining.
8.3 2 Windmill Cottages, Windmill Lane, Bursledon – Alterations
and extensions to roof and erection of front and rear dormer windows.
Case Officer: Andy Grandfield. Case Ref: F/09/65702.
The applicant spoke to advise that they were enlarging the property, as
their family was extending.
Cllr Allen proposed DO NOT OBJECT, Cllr Milne seconded. 6 Members
voted in favour with 2 LAC Members abstaining.
8.4 Hackett, High Street, Bursledon – Notification of intent to
fell 1no. Chestnut tree, crown thin and crown lift of 1 no. Maple, and
felling of 5 no. trees (various species). Case Officer:
Tessa Judd. Case Ref: N/09/66003.
Cllr Clarke proposed DO NOT OBJECT, Cllr Allen seconded and Members
voted unanimously in favour.
8.5 Camelia Cottage, Dodwell Lane, Bursledon – Construction of 2
no. front dormers, two storey front extension, first floor rear balcony
with external staircase and erection of detached garage.
A neighbour spoke to advise that he did not object, but he did have
concerns regarding the accuracy of the plan with regard to reference to
the access, which is currently only a pedestrian access. Members
discussed this application in detail.
Cllr Clarke proposed TO OBJECT on the grounds of over development of the
sub-divided site, highway access safety issues and street scene.
Cllr House seconded. 6 Members voted in favour with 2 LAC Members
abstaining.
9. Planning decisions notified by Eastleigh Borough Council
9.1 Deacons Boatyard, Bridge Road, Bursledon – Construction of
single building for 10 no. industrial units. Case Officer:
Dawn Errington. Case Ref: C/09/65283. PERMIT.
The planning decision was noted.
10. Finance
10.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Holes proposed, Cllr Allen seconded and all agreed to approve and
sign the payments list.
11. DEVOLVEMENT OF COUNCIL SERVICES
11.1 To approve draft Heads of Terms for Lionheart Way (previously
circulated to Members).
The Clerk advised Members that the Heads of Terms had been emailed to
them in readiness for this item. Diane Andrewes asked whether
these Terms were available for the public to inspect. Cllr Millar
advised that the Terms were available at the Parish Office for
inspection.
Cllr Clarke proposed to approve the terms as drafted, Cllr Millar
seconded. 7 Members voted in favour with Cllr Woodhouse
abstaining.
12. VIEWPOINT, OLD BURSLEDON – TO CONSIDER RELOCATING THE
VIEWPOINT
The Clerk advised Members that the owner of the Viewpoint, Mr Horne, had
approached the Parish Council, as he wished to sell his field which
encompassed the Viewpoint. Mr Horne had very kindly offered to
enter negotiations with the Parish Council with a view to a new
Viewpoint of approximately 8 feet by 12 feet being moved across to the
left hand corner of this field. He had also suggested, subject to
his legal/financial advisers agreeing, that perhaps a covenant could be
attached to the sale of his field that no future development would take
place immediately in front of the View Point and that he would consider
gifting this small piece of land on the proviso that BPC applied for
planning and incurred the costs of expanding his driveway next to this
spot, as EBC/HCC service vehicles currently problems with access.
Mr Horne had also offered to remove some of the mature trees that had
self seeded and could obstruct the view in the future, subject to BPC
obtaining the relevant permission. The Clerk asked Members if they
wish to pursue this offer by Mr Horne.
Cllr Holes proposed that the Clerk liaises further with Mr Horne to
establish a way forward and reports back to the Parish Council with any
proposed terms. Cllr Clarke seconded and Members voted unanimously
in favour. ACTION: CLERK.
13. DOG WASTE BIN, OLD BURSLEDON – TO CONSIDER RESIDENTS’ REQUEST
TO RELOCATE BIN
Members discussed this matter and Cllr Millar advised Members of OBAG’s
letter to EBC. Apparently the bin was hardly ever used and local
residents were keen to see it removed.
Cllr Clarke proposed to remove the bin with a request to EBC that it be
relocated to the corner of Windmill Lane/Providence Hill. Cllr
Misselbrook seconded and Members voted unanimously in favour.
ACTION: CLERK.
14. PAVILION – TO CONSIDER THE PROVISION OF PUBLIC ACCESS TO
TOILET FACILITIES
Cllr Millar had asked this item to be placed on the Agenda at the
request of Anne Cobb a member of the public who used the recreation
facilities and felt there should be toilets available. Members
discussed this matter and felt that it would not be possible to open up
the Pavilion toilets to the public, as this would involve big cost
implications with maintenance, vandalism etc for a relatively small
demand.
15. Correspondence
15.1 HCC had written to advise of the forthcoming consultation on
potential changes to the Hampshire Minerals and Waste Core Strategy and
will be in contact in November with more information.
15.2 HCC had written to advise that the Annual Meeting of the
Parish Transport Reps 2009 is to take place on Saturday, 14 November
2009 from 9.30 AM. As BPC no longer have a formal Transport Rep,
Cllr Millar was hoping to attend this meeting to represent BPC.
15.3 EBC had sent their Statement of Community Involvement, which
was adopted in September 2009. This is filed in the Parish Office.
16. Clerk’s report
Members had asked the groundsmen to investigate lopping and shaping the
Yew Tree on the triangle in Old Bursledon. The Groundsmen and Tree
Warden had visited the site and felt that this would be a job for a tree
specialist, should Members wish to proceed. The Tree Warden
advised that this tree is not having an adverse affect on road users.
Members discussed this matter. Cllr Woodhouse proposed that the
Clerk write to EBC requesting that they trim the hedge in front of
Windfall that encroaches onto the highway, with a view to undertaking
the trimming of the Yew on the triangle at the same time. Cllr
Millar seconded and Members voted unanimously in favour. ACTION:
CLERK.
17. Chairman’s report
There were no matters arising.
18. Councillors’ Questions
Cllr Clarke asked if someone else would be able to represent BPC at
Remembrance Ceremony, as he was no longer able to make this appointment.
The Clerk advised that Cllr Moneypenny had originally offered to do this
and may still be able to do so. The Clerk would contact her.
Cllr Allen asked what the position was with regard to the boxing around
BPC’s CCTV system in Lowford. Cllr Millar advised that he had
visited the site and this was no feasible, due to the possibility of
system over heating and manning. The Clerk advised the when this
had originally been discussed she had advised Members that she did not
wish to be man the equipment, as it involved being a Court witness,
which she did not wish to do and the Police had agreed and felt it may
be better for a Member to do this. Cllr Allen asked for this item
to be placed on the next Agenda to discuss the possibility of monitoring
the Post Office instead of the charity shop. ACTION: CLERK.
19. Exempt Business
19.1 Planning Enforcement. The items were noted.
19.2 Parish facility gates.
19.3 Head Groundsman update and cover.
19.4 Assistant Clerk – probation period expiry and expansion of
working hours. Members voted in favour of expanding the Assistant
Clerk’s post to 16 hours per week.
19.5 Allotment – to consider quotations for security fencing and
tree maintenance works. Fencing, Members requested revised quotes
for lower specification fence alongside footpath with Hawthorns being
planted alongside it and at the rear of allotments. Tree
maintenance works – items deferred, due to the lack of quotations.
The meeting closed at 9.05pm.