Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 9th December 2009 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Clarke (Vice Chair)
Cllr Holes
Cllr Lippold
Cllr Misselbrook
Cllr Moneypenny
Cllr O’Sullivan
Cllr Woodhouse
In attendance: Mrs Jennifer Whittle (Parish Clerk)
5 members of the public
1. Apologies for absence
Apologies had been received from Cllr Allen, Cllr Craig, Cllr House and
Cllr Milne.
2. Declarations of interest
There were no declarations of interest.
3. Minutes of the meeting of 11 November 2009
Cllr Holes proposed, Cllr Moneypenny seconded and Members voted
unanimously to agree and sign the Minutes.
4. Matters arising from the minutes of meeting 11 November 2009
There were no matters arising.
5. Minutes of the meeting of 25 November 2009
Cllr Moneypenny proposed, Cllr Lippold seconded and Members voted
unanimously to agree and sign the Minutes.
6. Matters arising from the minutes of meeting 25 November 2009
There were no matters arising.
7. Paul McLeod, AREA YOUTH WORKER REPORT
Paul McLeod introduced himself as the HCC Youth Worker for Bursledon,
Hamble and Hound, who manages various youth projects in the area.
The BHH Street Talk Detached Team consists of Paul and two part time
workers, who work three evenings a week talking to young people in the
three parishes. Funding from the three parish councils is crucial
as it supports their work with the youths. The main areas in
Bursledon where the Youth Workers centre their work are Pilands Wood and
the Long Lane Recreation, where youths tend to congregate. He said
not all young people wanted to use youth centres etc, but young people
from Bursledon still accounted for a large number of usage at the Hype
Youth Centre, which remains one of the busiest youth centres in the
County. Last year the three parish councils had agreed to fund two
additional nights at the Hype and Paul confirmed that they are now
getting more applicants for the vacancies across the district and should
soon have new staff to be able to open on Thursday and Friday evenings.
Paul went on to say that in general Bursledon had improved and had very
little youth nuisance. Paul advised that anyone wishing to contact
him to discuss any youth matters was welcome to do so.
Cllr Millar queried what funding the Youth Service were looking for from
BPC. Paul confirmed they were looking for approximately £2,000.
The Clerk asked if this would be in addition to the current grant given
and Paul said it was not. Paul confirmed they would only be making
an application for approximately £2,000 for the next financial year.
8. Public Session
Tony Norton raised the matter of the amount of potholes in the roads.
Cllr Millar advised Hampshire County Council Highways had repaired many,
but the weather had meant that a lot of repairs had not held firm, they
were looking to address the majority of pot holes at some time in the
near future. Mr Norton also raised the water drainage problem on
the Kew Lane to Hungerford footpath. Cllr Millar advised that EBC
were currently investigating what action to take.
9. Planning applications received from Eastleigh Borough Council
9.1 Longwood, Kew Lane, Bursledon – Construction of detached
double garage with first floor storage area and external stairs.
Case Officer: Narinder Phagura. Case Ref: C/09/66187.
Cllr Clarke proposed DO NOT OBJECT subject to the existing garage being
demolished and a condition that the upper storey of new garage would
only be used for storage. Cllr Moneypenny seconded. 6
Members voted in favour and the LAC Members abstained.
9.2 2 Holmlea, Station Road Bursledon – Installation of 1no. Bay
window to front. Case Officer: Nicola Reid. Case Ref:
F/09/66256.
Cllr Moneypenny proposed DO NOT OBJECT, Cllr Lippold seconded and all
Members voted unanimously in favour.
10. Planning decisions notified by Eastleigh Borough Council
10.1 Long View, Bursledon Road, Hedge End – Crown Reduction by 30%
of 1no. Oak. Case Officer: Tessa Judd. Case Ref:
T/09/65907. CONSENT TO TREE WORKS
10.2 The Pilands Wood Centre, Chamberlayne Road, Bursledon –
Single storey rear extension. Case Officer: Narinder Phagura.
Case Ref: F/09/65967. PERMIT
10.3 Hacketts, High Street, Bursledon – Notification of intent to
fell 1no. Chestnut tree, crown thin and crown lift of 1no. Tulip tree,
and felling of 5no. trees (various species). Case Officer:
Tessa Judd. Case Ref: N/09/66003. RAISE NO
OBJECTION
The planning decisions were noted.
11. Finance
11.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Misselbrook proposed, Cllr Lippold seconded and all agreed to
approve and sign the payments list.
11.2 To receive the first draft of the budget for the Financial
Year 2010 to 2011 (circulated prior to meeting). Cllr Millar
informed Members that a further draft would be presented to Members at
the January 2010 Planning Meeting, following the Finance Working Party
reviewing the draft budget. Members noted this.
11.3 To receive the EBC unapproved notification of tax base for
2010-2011. The Clerk confirmed that the draft tax base figure for
2010-2011 (which had not been formally approved by EBC) was 2252.15.
Members noted this.
11.4 To approve BPC/EBC preparing a Council Tax leaflet. The
Clerk informed Members that if BPC provide the text, EBC were able to
print and circulate a Council Tax leaflet to all home owners within the
Bursledon Parish for a cost of £59. Cllr Holes proposed that the
Clerk should instruct EBC that BPC would like to do a leaflet at the
cost of £59, Cllr Lippold seconded and Members voted unanimously in
favour. ACTION: CLERK.
12. DEVOLVEMENT OF COUNCIL SERVICES
12.1 Lionheart Way Ecology Park – to approve Report on Title,
Transfer signing and legal expenses invoice (previously circulated to
Members).
Cllr Clarke proposed to approve the Report on Title, the Transfer being
signed on behalf of Bursledon Parish Council and the legal expenses
invoice rendered by Parish Smith for this item being paid, subject to
EBC making a contribution to be agreed. Cllr Holes seconded.
7 Members voted in favour with Cllr Woodhouse voting against.
ACTION: CLERK.
12.2 Land at Peewit Hill – to approve Report on Title, Transfer
signing and legal expenses invoice (previously circulated to Members).
Cllr Clarke proposed to approve the Report on Title, the Transfer being
signed on behalf of Bursledon Parish Council and the legal expenses
invoice rendered by Parish Smith for this item being paid, subject to
EBC making a contribution to be agreed. Cllr Lippold seconded.
7 Members voted in favour with Cllr Woodhouse voting against.
ACTION: CLERK.
12.3 Bursledon Station Woods – to approve proposed Terms for
Transfer dated 22-10-09 (previously circulated to Members).
Members discussed the Terms for Transfer. Cllr Clarke proposed to
accept the Terms for Transfer as drafted. Cllr Holes seconded.
7 Members voted in favour with Cllr Woodhouse voting against. Cllr
Woodhouse asked for her objections to be formally minuted. Cllr
Millar, as Chair, agreed. Cllr Woodhouse said she had not liked
the way the process had been dealt with following Cllr Airey’s
presentation at the outset, with a few Members holding an informal
meeting, at which the decision to adopt these areas seemed to have
already been made. Cllr Woodhouse had hoped that Cllr House would
address Members to explain the process, as agreed, but to date he had
been unable to do so. Cllr Woodhouse said she personally
questioned EBC’s honesty in their dealings and felt that the planning
policies relating to the areas being transferred needed to be far more
robust to avoid future development of these open spaces, which BPC were
trying to protect.
13. TO CONSIDER DISCONTINUING NALC MEMBERSHIP
Members discussed the notes circulated by Colin Mercer and were grateful
to him for his presentation. Cllr Misselbrook proposed that the
Clerk should write to NALC asking them to justify why BPC should
continue their membership. Cllr Holes seconded and Members voted
unanimously in favour. Members asked for this item to be placed on
a future Agenda when NALC’s response has been received.
ACTION: CLERK.
14. TO CONSIDER REQUEST TO USE A TEMPORARY FLOOD LIGHT AT THE
PRACTICE GOAL POST FROM 6.30 TO 8 PM ONCE WEEKLY DURING WINTER
Members discussed this matter. They requested the Clerk to ensure
that a 110V electricity supply would be used and that the temporary
floodlights would be facing into the field and not into properties and
so long as these measures are met and there were no additional insurance
costs/implications, Members resolved to allow temporary flood lighting
once weekly from 6.30 to 8 pm on a trial basis. ACTION:
CLERK.
15. Correspondence
The Clerk confirmed that all correspondence had been dealt with under
alternative Agenda items.
16. Clerk’s report
There were no matters arising.
17. Chairman’s report
Cllr Millar advised that he had inserted the new dog bag dispenser in
the Recreation Ground, outside of the Pavilion.
Cllr Millar had attended a meeting yesterday, which covered the Windmill
budget. The total budget is £66,800.00, which is divided between
HCC and EBC. BHH LAC does not have sufficient funds to cover this
amount and consequently there is a shortfall of £2,672, which they have
requested that Bursledon Parish Council covers. The Chair said
that it would appear from the budget figures that BPC would be
approached for the shortfall in future years also. The Chair felt
that the Windmill is synonymous with Bursledon and that it is only right
that BPC supports the LAC with funding.
Cllr Millar advised that the LAC is funding the resurfacing of the play
areas in Pilands Wood and the resurfacing of Bursledon Station Car Park
in readiness for the handover.
The Chair advised that having approved a quotation, BPC was applying for
Planning Permission for the clearance of trees and overgrowth at the
Hungerford allotments to reclaim land and supply additional allotments
due to the high demand.
18. Councillors’ Questions
Cllr Woodhouse queried whether it would be alright to get Steve Bradbury
at EBC to investigate deterring heavy good vehicles from using Kew Lane.
Cllr Millar advised Cllr Woodhouse that she should contact Highways at
EBC to enquire. Cllr Woodhouse asked the Clerk to provide her with
a contacts list for EBC. ACTION: CLERK.
19. Exempt Business
19.1 Planning Enforcement. The items were noted.
19.2 To approve Honorarium for A. Chesshire for website maintenance.
ACTION: CLERK.
19.3 To approve quotation for Dodwell Pond clearance/maintenance work
and future protection. Members asked for this item to be deferred,
in order that they may make enquiries among members of the community,
who may be able to assist. ACTION: MEMBERS.
19.4 To approve quotation for replacement laptop computer. As a
gesture of goodwill Cllr Misselbrook very kindly gifted a laptop
computer to Bursledon Parish Council. The Clerk and Members
thanked him for his generosity.
19.5 To approve quotations for Health and Safety modifications to play
equipment at Recreation Ground. Members voted in favour of Dick
Packham carrying out this contract. ACTION: CLERK.
19.6 Head Groundsman update. Noted. ACTION:
CLERK.
19.7 To approve Parish Clerk’s Appraisal. Members approved
Cllr Millar’s Appraisal and the terms therein. ACTION:
CLERK.
The meeting closed at 8.50 pm.